trackReceipt
A receipt-based expense control web app: photo receipt folders grouped by project, date, and employee, with approvals, reports, and zero paper clutter.
Design & Structure
We designed and developed a complete receipt-expense control application built around the real paperwork of a field company. The live dashboard consolidates activity: total receipts, total and monthly spending, active employees, and category breakdown (gas, materials, other), with a 7-day spending chart. Crew members upload receipts by photo from their phones, and the system files them into per-project folders grouped by date and employee, so every dollar spent is tied to a project and a person. Each receipt goes through an approval workflow (submitted/approved) before it reaches reports. Staff, approvals, documents, export, audit, and settings modules complete the cycle: from loose paper in the truck to organized, traceable digital paperwork ready for accounting.
Modules applied
- Live dashboard: receipts, total spend, monthly spend, and category breakdown
- 7-day spending chart by category
- Per-project receipt folders with photos
- Grouping by project, date, and employee
- Photo-based receipt upload from the field
- Expense categories: gas, materials, and other
- Receipt approval workflow (submitted/approved)
- Staff module with per-employee activity
- Approvals panel and documents section
- Export and audit modules for accounting
- Category spending alerts and recent receipts feed
- Responsive design for desktop, tablet, and mobile
Client advantages
Technology designed around the team's real workflow — to work faster, with fewer errors, and full visibility.
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